Is slow documentation killing your cash flow?
- Average 7-day submission-to-signature time
- Less than 10% of orders aged over 30 days
- Less than 10% of average monthly revenue in aged unbilled AR
Transform unsigned orders into timely payments:
- Cut signature delays to 7-14 days and reduce unbilled claims with expert order management
- Reduce unbilled claims and accelerate cash flow
Common Orders Management Challenges We Solve
Operational Issues
- Unsigned physician orders causing held claims and delayed billing
- Multiple staff handling orders as low-priority tasks
- Lack of dedicated resources for timely follow-up
- Inefficient paper-based or manual tracking processes
- Lack of efficient protocol for timing and method of follow-up
- Poor communication between orders tracking and billing teams
Financial Impact
- Delayed payments affecting cash flow
- Resources diverted to cleaning up aged unbilled claims
- Risk of write-offs due to timely filing for aged-out physician orders
- Increased AR days impacting financial stability
Comprehensive Orders Tracking Solution
SimiTree brings unparalleled expertise to your agency, providing remote, expert-level revenue cycle experts. With proficiency in over 15 EMRs and Documentation Management Platforms, we deliver a comprehensive solution tailored to your unique needs.
Expert Documentation Management
- Complete management of the clerical functions of 485s, Interim Orders, and Face-to-Face documentation
- Structured submission cycles multiple times per week
- Proactive follow-up protocols with escalation measures
- EMR optimization and streamlined check-in processes
- Consolidated physician communication strategies with pre-entry review of orders to verify signatures and dates
Technology & Performance Monitoring
- Expertise in over 15 EMRs and Documentation Management Platforms
- Monthly KPI Dashboard tracking order aging trends
- Physician-specific performance monitoring, including identification of outstanding order issues such as incorrect physicians or fax numbers
- Regular status updates on engagement success
- Continuous process improvement recommendations
Proven Performance Metrics
Industry-Leading Benchmarks:
- Average submission to signature time of 7–14 days
- Less than 10% of outstanding orders aged over 30 days
- Aged unbilled revenue under 10% of average monthly revenue
- Less than 15% of Medicare AR aged over 90 days
Operational Benefits
- Streamlined workflows reducing administrative burden
- Enhanced physician relationships through organized follow-up
- Improved cash flow through faster order processing
- Reduced risk of claim denials and write-offs
Ready to Optimize Your Orders Management?
Schedule your free consultation with our revenue cycle experts.
Our team will analyze your current processes and create a customized plan to accelerate your revenue cycle operations.
Contact Us TodayFrequently Asked Questions
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Our experienced team can quickly integrate with your existing EMR system and begin managing your orders tracking process. We’re proficient in over 15 EMR platforms and can typically begin showing results within 30 days of engagement.
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Our best practice benchmark is an average of under 7-14 days from submission to signature. We achieve this through structured submission cycles, proactive follow-up protocols, and established relationships with physician offices.
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Leveraging existing relationships with agency personnel, we implement defined communication protocols and channels and escalation measures beginning at day 30 to prevent significant billing delays. Our approach includes consolidating follow-ups, identifying key office contacts, and maintaining professional relationships to ensure timely responses.
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You’ll receive regular status updates covering engagement success, obstacles encountered, and process improvements. Our monthly KPI dashboard shows trends in order aging, physician performance, and days to approval, helping you track progress and identify areas for optimization.
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Through our proven processes, we work with agencies towards SimiTree’s best practice benchmark of unbilled AR aged greater than 30 days representing less than 10% of average monthly revenue. We achieve this through timely submission, structured follow-up, and efficient check-in processes that prevent orders from aging and claims from being held.
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Our team is proficient in over 15 EMR and Documentation Management Platforms. We can seamlessly integrate with your existing system to optimize order tracking processes and improve efficiency.
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Our administrative service includes processing of 485s, Interim Orders, and Face-to-Face documentation. We handle all document tracking, submission, and follow-up to ensure complete paperwork flow.
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Our proven track record of reducing orders aging to less than 10% over 30 days, combined with our expertise across multiple EMR platforms and comprehensive approach to documentation management, sets us apart. We focus on both immediate results and long-term process improvement.